Front Office Administrator

• Greet and welcome visitors professionally, ensuring a positive first impression.
• Manage daily front desk operations for smooth and efficient functioning.
• Handle incoming calls and emails, directing queries appropriately.
• Log, distribute, and track incoming mail and correspondence accurately.
• Coordinate meeting preparations, including scheduling and room setup.
• Perform general administrative tasks: filing, calendar management, record keeping.
• Maintain a tidy and welcoming reception area.
• Build and maintain positive relationships with colleagues, stakeholders, and external service providers.
• Keep the Visitor Management System updated.
• Support finance-related tasks as required.
• Assist in coordinating travel arrangements for staff.
• Provide logistical and administrative support for events, courses, and training sessions.
• Undertake any other administrative duties assigned by management.

• Winter (Mid September - Mid July): Shifts from 07:30 - 16:30 and 08:30 - 17:30
• Summer (Mid July - Mid September): Shifts from 07:30 - 13:30 and 08:30 - 14:30

• Excellent written and verbal communication skills in both the Maltese & English languages.
• Must be well-versed in Microsoft Office tools.

• Must have either an MQF Level 4 certification in Administration or Secretarial Duties with at least 2 years of relevant experience, or a school leaving certificate with a minimum of 5 years of relevant work experience.

• Health Insurance

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