Administrative Coordinator

Malta Island
€21,000-24,000 per year
Permanent
Full-time

8 days ago

Our Client, one of the leading FMCG companies in Malta are looking for an experienced and motivated individual to join their Sales team. The Admin Coordinator will support the Sales Department with daily operations and admin tasks, acting as a link between sales, other internal teams, and different sales levels. They will also assist the National Sales Manager and occasionally interact with clients to help with key accounts and customer service needs.Your responsibilities will include:

Handle daily admin tasks for the Sales Department, ensuring smooth communication and document flow.
Prepare, send, and track sales documents (account openings, returns, credit checks, event requests, merchandising needs).
Keep trackers and reports updated (e.g., HORECA projects, cooler distribution, rebates).
Organise digital and physical files for contracts and documents.
Prepare reports and presentations for the Sales Manager ahead of meetings.
Take and share meeting minutes.
Assist with event participation with the marketing team.
Handle sales and marketing inquiries and direct them appropriately.
Provide document and logistical support for presentations and proposals.
Track team deadlines and tasks to ensure timely completion.
Act as the first point of contact for calls and visitors to the Sales Department.

Working Hours: Monday - FridayRequirements

Must be computer literate with good knowledge of Outlook, Excel, and Word.
Experience with SAP, C4C, Aforza CRM, and Therefore is a strong advantage.
Well-organised, punctual, and reliable, able to handle multiple tasks.
Clear and confident in verbal and written communication in Maltese and English
Must have experience in admin or coordination roles, ideally in fast-paced environments.
FMCG sector experience is a strong plus.

Benefits

Health Insurance
Life Insurance
Room for growth

Job Reference: UT544CategoryAdministrativeJob typeFull TimeEmployment levelIntermediate (1-3 years)Work LocationOn PremisesEmployer industryManufacturing, Import, Wholesale & DistributionLanguagesEnglish, MalteseAdministrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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