Executive Assistant

• Manage complex calendars for the Joint CEOs, including scheduling, prioritising, and adjusting meetings as required
• Coordinate travel arrangements, itineraries, and accommodation for both local and international trips
• Prepare polished reports, presentations, meeting agendas, and minutes
• Handle correspondence and communications on behalf of the Directors
• Follow up on actions and requests promptly and professionally
• Supervise and guide the administrative team in their daily tasks
• Allocate and track administrative assignments to ensure deadlines and quality standards are met
• Foster a culture of continuous improvement, collaboration, and professional growth within the team
• Organise and support internal and external meetings, board sessions, and strategic workshops
• Attend selected meetings, record accurate minutes, and ensure follow-up actions are completed
• Represent the CEOs professionally in dealings with senior stakeholders, clients, and partners
• Liaise with stakeholders, clients, and partners on behalf of the CEOs
• Ensure internal communications from the executive team are consistent and aligned
• Always maintain strict confidentiality and professional discretion
• Manage the company’s group insurance policies, including enrolments, renewals, and claims
• Liaise with insurance providers and employees to resolve inquiries and issues
• Support the implementation of internal processes and systems to improve operational efficiency
• Maintain accurate, up-to-date, and confidential records, reports, and filing systems

• Communicates clearly, diplomatically, and persuasively across all levels of the organisation, with strong verbal and written skills in both Maltese and English
• Skilled in preparing executive-level reports, delivering impactful presentations, and facilitating governance discussions with clarity and confidence
• Maintains strict confidentiality while building trusted relationships with key stakeholders
• Displays meticulous attention to detail when reviewing legal documentation, managing insurance processes, and ensuring compliance with governance standards
• Proactively identifies potential risks or deviations and ensures precise record-keeping and reporting practices
• Proven ability to handle multiple high-stakes responsibilities simultaneously, including managing executive calendars, coordinating cross-functional projects, and delivering governance requirements on time
• Excels at prioritising tasks and tracking projects in fast-paced environments
• Demonstrates unquestionable integrity and ethical conduct, particularly when handling sensitive information or leading compliance matters
• Acts as a role model for accountability and professional ethics within the organisation
• Applies strong critical thinking skills to interpret regulatory changes, anticipate compliance risks, and provide strategic guidance to senior leadership
• Possesses in-depth knowledge of compliance frameworks, risk management principles, data protection regulations (e.g., GDPR), and insurance operations
• Anticipates issues before they escalate, assesses their impact across departments, and develops structured action plans
• Maintains composure under pressure, ensuring business continuity during regulatory audits or governance challenges
• Proficient in document management systems, calendar scheduling tools, and collaborative platforms (e.g., Microsoft 365, SharePoint)
• Keen to adopt and implement digital tools that streamline compliance tracking and reporting

• Attractive salary and benefits package
• Stable and established company with growth opportunities
• Supportive, friendly, and collaborative team environment

Ceek Talent