A fantastic modern established international company, with operations in Switzerland and Malta, licensed by the MFSA to provide corporate and fiduciary services, are collaborating with GRS to recruit an Office Manager & Executive Assistant to join their team in Malta. You will directly report to the Managing Director and support him in all management matters as well as managing the office operations Malta. The ideal candidate will have experience in a similar role within a corporate environment. If you are looking for a great opportunity, then GRS look forward to receiving your CV for this Malta based Office Manager & Executive Assistant role.MAIN DUTIES AND RESPONSIBILITIESDrafting invitations and minutes of general and board meetingsCorrespondence in English with tax and legal advisors, clients, banks, and providersParticipation in client meetingsPreparation of payment requestsGeneral trust and corporate administrationSubmission of statutory filings with the Malta Business RegistryAssistance with the opening, opening and maintenance of bank mandateEnsuring all client and company documentation is processed and filed accordingly.Organisation of calls, meeting and eventsCorrespondence with registries, tax and other authorities, lawyers and third partiesUpdates to presentations, handouts and brochuresAssist on internal projectsPrepares general correspondence in EnglishCoordinates business trips together with receptionAccompanies and supports the Managing Director on business trips and/or eventsPrepare invitations and basic minutes for meetingsMaintains the corporate files of the Group companiesOrganisation of internal events and business travelMaintaining spreadsheets of company data and contactsCANDIDATE PROFILEA commercial or legal background and ideally already have professional experience in the legal, financial or fiduciary sector.A high quality and quantity of work, respecting deadlines, handling of internal matters independentlyCustomer focus, a very good communication, distinct team spiritIn addition to a professional demeanor and good manners, an independent and precise way of working is particularly important.Excellent language skills in English and MalteseA motivated, interested and outgoing person who enjoys working in a team.COMPANY BENEFITSVaried position in an international environment.Modern employment conditions, providing continuous training.Internal development opportunities for employees.Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.To apply for this position, please email your CV to Michelle Cooper, quoting the above job reference or call +356 2168 0800 for further information.
