Personal & Executive Assistant to the CEO

• Manage the CEO’s day-to-day schedule, high-level meetings, travel plans, and spontaneous commitments with precision, flexibility, and forward-thinking.
• Coordinate both professional and personal tasks — from investor calls and strategic planning sessions to dinner reservations, apartment maintenance, and family logistics.
• Be a trusted right hand in all areas of the CEO’s life — supporting them so they can focus on leading the company.
• Sit in on meetings, take sharp, actionable notes, follow up on next steps, and help keep priorities aligned across departments.
• Conduct light research, write summaries or briefs, draft communications or ghostwrite when needed — you’ll help bring clarity and polish to key messaging.
• Screen and manage incoming communications with discretion and maturity — you’ll be the buffer and filter between the CEO and the world.
• Be highly available and adaptable — this is not a 9–5 role. The CEO’s day doesn’t follow a clock, and you’ll be someone who thrives on flexibility, ownership, and momentum.
• Think two steps ahead — anticipating needs, solving problems before they happen, and always keeping the CEO’s energy focused on what matters most.

• Manage daily administrative tasks, including answering phone calls, responding to emails, and handling correspondence.
• Maintain office supplies, equipment, and inventory levels, and coordinate procurement and maintenance as needed.
• Ensure the cleanliness, safety, and functionality of the office space, including common areas, meeting rooms, and kitchen facilities.
• Provide administrative support to executives, managers, and team members, including scheduling meetings, making travel arrangements, and preparing documents and presentations.
• Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and organising company events and meetings.
• Attending meetings, taking and circulating meeting agenda and minutes accordingly.
• Ensure the office is a clean, welcoming, and productive space.
• Manage supplies, equipment, and facility vendors.
• Support team members with admin requests, meeting setups, and travel.
• Help onboard new hires and organize internal events, team lunches, or off-sites.

• Plan, coordinate, and execute various corporate events, including meetings, conferences, workshops, and social gatherings.
• Manage all aspects of event logistics, including venue selection, catering, audiovisual setup, and transportation.
• Create event timelines, schedules, and budgets, and ensure that events are delivered on time and within budget.
• Plan and manage small team events, CEO-hosted meetings, and social gatherings.
• Coordinate logistics, vendors, timelines, and budgets.
• Keep things organized, on-brand, and meaningful — whether it’s a team dinner or a strategy retreat.

• Proven experience as a Personal Assistant, Office Manager, or in a similar administrative role, preferably supporting senior executives.
• Proactive and self-motivated with the ability to work independently and collaboratively.
• A positive attitude, resourcefulness, and a problem-solving mindset.
• Availability to occasionally support after-hours events or urgent matters.
• Proven experience as a Personal or Executive Assistant — bonus if you’ve worked with founders or execs in a startup.
• Outstanding communication skills — you’re clear, concise, and can write like a pro.
• Highly organized, with great attention to detail and time management.
• Smart, proactive, and able to figure things out — even if you’ve never done it before.
• Able to handle sensitive information with discretion and good judgment.
• Confident using tools like Google Workspace, Notion, Slack, and calendar/travel apps.
• Curious, resourceful, and always a step ahead.
• Comfortable with occasional flexibility in hours when things heat up.
• Warm, personable, and fun to work with — culture is big for us.
• Bachelor's degree in Business Administration, Management, or a related field is preferred.

Skivori