HR ADMINISTRATOR

Birkirkara, Malta Island
€20,000-25,000 per year
Permanent
Full-time

21 days ago

FULL TIME
BIRKIRKARA, MALTA
FLEXIBLE HOURS
13 September 2025
Ref: 422051

In this position you will be responsible for helping with the processing of the clients’ payrolls to be issued accurately and efficiently as well as providing support to the recruitment department.𝐉𝐨𝐛 𝐃𝐞𝐬𝐜𝐫𝐢𝐩𝐭𝐢𝐨𝐧: An opportunity has arisen for interested candidates to join DFK Malta as a HR Administrator within the Payroll & HR department. In this position you will be responsible for helping with the processing of the clients’ payrolls to be issued accurately and efficiently as well as providing support to the recruitment department. 𝐑𝐨𝐥𝐞 𝐚𝐧𝐝 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬: ✔️ Maintaining employee records, ensuring confidentiality and data accuracy. ✔️ Reviewing payroll calculations provided by third party providers. ✔️ Serving as the primary point of contact for employees regarding payroll inquiries. ✔️ Updating records of employee vacation and sick leave. ✔️ Accurately enter payroll data into the payroll system, ensuring all calculations, deductions, and reimbursements are properly accounted for. ✔️ Administering payroll deductions for taxes, fringe benefits and other benefits programs as per employee instructions and legal requirements. ✔️ Keeping updated on payroll regulations, tax laws and changes in the Maltese Legislation. ✔️ Maintaining and organising payroll records, including employee information, tax rates and other payroll related documents. ✔️ Generating payroll reports as required, including payroll summaries, tax reports and year-end reports. ✔️ Collaborating with the Payroll & HR team to ensure seamless integration of payroll processes. ✔️ Identifying opportunities for process improvements, automation and increased efficiency in payroll processes and recommending appropriate solutions. ✔️ Provide support to the HR/Recruitment team with ad hoc administrative tasks as required and ensuring continuity of recruitment operations during staff absences. 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬: ➡️ At least 1 year prior experience in a similar position. ➡️ Experience with Shireburn Indigo Payroll Software would be considered an asset. ➡️ Be a self-motivated, mature, and organised individual. ➡️ Ability to prioritise and deliver with strict deadlines. ➡️ Excellent command of both written and spoken English. ➡️ Strong Team player. 𝐖𝐡𝐲 𝐣𝐨𝐢𝐧 𝐨𝐮𝐫 𝐇𝐑 𝐃𝐞𝐩𝐚𝐫𝐭𝐦𝐞𝐧𝐭? ⭐ Gain exposure to both local and international clients across a wide range of industries. ⭐ Benefit from professional and personal development, including on-the-job training. ⭐ Enjoy opportunities for career growth and advancement. ⭐ Flexible working hours and a hybrid work setup. ⭐ Study leave and performance-based bonus. ⭐ Be part of a young and dynamic work environment.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHMALTESEISCED Level: Bachelor or equivalent - Level (6)Subjects:Subject Level Grade
PAYROLL
RECRUITMENT
HRCompetencies

Collect data concerning activities of personnel. Prepare wage calculation
Check or handle personnel management: Salary management
Follow-up: wages
Work with target group: employees
Domain: wages

Past ExperienceOccupationExperience(months)PAYROLL OFFICER12Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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