ADMINISTRATIVE SECRETARY

Birkirkara, Malta Island
€12,000-20,000 per year
Permanent
Full-time

7 hours ago

FULL TIME
BIRKIRKARA, MALTA
FULL DAY
04 October 2025
Ref: 423032

The selected candidate will be providing Administrative & secretarial services.We are looking for a full-time, on-site Administrative Secretary who will provide essential office support while also managing front desk duties by welcoming visitors and clients. The office is currently located in Sliema, but will be relocating to Birkirkara in the coming weeks. The role includes basic tasks such as reviewing financial paperwork and assisting with day-to-day office administration. Strong communication skills in both Maltese and English, along with a professional and well-organised approach, are essential for this position. Main Responsibilities: - Greeting visitors and answering phone calls - Managing reception duties and keeping the area tidy - Handling incoming and outgoing mail and courier services - Reviewing financial statements - Casting and cross-casting financial statements - Reviewing documents and chasing for signatures - Assisting with basic admin tasks like filing, printing, and data entry - Communicating with couriers and ensuring deliveries are handled properly - Supporting the team with any day-to-day office tasks Other duties may be assigned from time to time. Requirements: - Fluent in Maltese and English, both spoken and written - Well-mannered and professional in person and on the phone - Good communication and people skills - Organised and able to manage time and tasks well - Basic knowledge of Microsoft Office (Word, Excel, Outlook) - Able to work on their own and as part of a team - Previous experience in a similar office or reception role is an advantageProfilesCompetencies

Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Follow-up and check execution of maintenance contracts
Create administrative dossiers. Check data, updates, returns to sender or reminders
Copy documents
Organise transport and delivery of products to customers
Take telephone calls. Pass on calls to the desired interlocutors. Take messages

Past ExperienceOccupationExperience(months)PERSONAL ASSISTANT (PA), ADMINISTRATIVE SECRETARIES AND RELATED ASSOCIATE PROFESSIONALS24Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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