ADMINISTRATIVE ASSISTANT

Luqa, Malta Island
€18,000-22,000 per year
Permanent
Full-time

7 hours ago

FULL TIME
HAL LUQA, MALTA
FULL DAY
04 October 2025
Ref: 423008

Manage day-to-day office operations (with HR & Debtors Responsibilities)Key Responsibilities: Administrative Support • Manage day-to-day office operations, including correspondence, filing, and scheduling. • Handle incoming calls, emails, and assist with office coordination. • Prepare reports, maintain records, and support internal communication. HR Functions • Assist with recruitment processes, including scheduling interviews and maintaining candidate records. • Support onboarding of new employees and maintain personnel files. • Track attendance, leave records, and assist with HR documentation. • Help organize staff training and employee engagement activities. Debtors Management • Issue invoices and statements to clients. • Monitor accounts receivable and follow up on overdue payments. • Communicate with clients regarding outstanding balances and negotiate payment arrangements. • Prepare debtors aging reports and liaise with the finance team for reconciliations.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHISCED Level: Short-cycle tertiary education - Level (5)Subjects:Subject Level Grade
ADMINISTRATIONCompetencies

Follow-up and update schematic plans, result tables...
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Code, file and archive documents
Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Register, sort and stamp correspondence
Manage stock; record shortages; place orders
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Code and archive professional files, meeting reports...
Copy documents
Create administrative dossiers. Check data, updates, returns to sender or reminders

Past ExperienceOccupationExperience(months)ADMINISTRATIVE OFFICER (AO)1Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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