Coordinator - Events and Rental Facilities

MCAST Gateway to Industry Ltd

Malta Island
Permanent
Full-time

28 days ago

Closing date: 27th August 2025Contract: Three (3) year definite contractCompany Overview:MG2i is a leading provider of part-time courses aimed at furthering professional development and personal growth. Our commitment to accessible education and continuous learning drives us to create innovative programs that empower individuals to advance in their careers and personal pursuits.Position Overview:We are seeking an experience and highly organised Coordinator – Events and Rental Facilities to oversee the planning, coordination, and execution of key activities, including summer schools, rental facilities, sports facilities, and major MCAST events. The role also includes liaising with suppliers and companies to ensure the smooth operation of MCAST Freshers’ events across Paola, Mosta, and Gozo. The selected candidate will also be responsible for the revenue-generating activities related to events and facility rentals.Key Responsibilities:Event Coordination and Logistics

Oversee the planning, coordination, and execution of MCAST Freshers’ events at Paola, Mosta, and Gozo, ensuring smooth operations.

Serve as the primary contact for suppliers, sponsors, and external stakeholders to facilitate event logistics.

Manage event logistics, including venue setup, vendor coordination, and on-site execution.

Ensure all event-related services and materials are sourced, procured, and delivered efficiently.

Summer School and Rental Facilities

Plan and coordinate summer schools, including venue arrangements, scheduling, and operational logistics.

Oversee the rental of MCAST facilities, including classrooms, halls, and sports facilities, ensuring optimal occupancy and revenue generation.

Manage facility bookings, ensuring efficient scheduling and coordination with internal teams.

Ensure facilities are well-maintained and meet quality standards for clients and event participants.

Revenue Generation and Business Development

Identify and implement revenue-generating opportunities related to events, facility rentals, and corporate partnerships.

Promote and manage rental services for MCAST spaces, optimizing bookings and usage.

Collaborate with internal teams to create attractive rental packages for businesses, organizations, and educational institutions.

Negotiate agreements with external clients and stakeholders to maximize facility utilisation.

Administrative and Operational Coordination

Liaise with different MCAST departments, including Admissions, Institutes, and Facility Management, to coordinate logistics and event requirements.

Ensure compliance with procurement processes, including obtaining quotations and reporting to the Finance Department.

Maintain accurate records of facility bookings, contracts, and event logistics.

Supervise and ensure the timely updating of information related to facility rentals and events on relevant platforms.

Continuously evaluate and improve operational procedures to enhance efficiency.

Requirements:

Education and Experience:

 MQF Level 6 qualification, OR MQF Level 5 qualification with 3 years experience, OR MQF Level 4 qualification with 5 years experience in a related role.

Proven experience in event planning, facility management, and logistics, preferably in the education sector.

Strong organisational and multitasking skills, with the ability to manage multiple projects.

Ability to work independently while collaborating effectively with teams and external stakeholders.

What we offer:

Competitive salary

Performance bonus

Free parking facilities

Staff discounts

Fuel allowance

Communications allowance

All applications will be treated in the strictest confidence. Personal data provided by a candidate will be processed by the organisation for the purposes of its recruitment process and in case of employment for the purposes of the employee’s relationship with the organisation.

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