Corporate Services Executive - Onboarding Team

Aims International Malta

Malta Island
Permanent
Full-time

14 days ago

Our client, a high-growth Corporate Service Provider, is hiring a Corporate Services Executive to join its Onboarding Team.We are seeking a proactive and detail-oriented Corporate Services Executive to join our client's Onboarding Team. The successful candidate will primarily be responsible for managing the end-to-end onboarding process for new client engagements, including company incorporations and client takeovers. This role requires close collaboration with the Compliance Team to ensure all regulatory and due diligence requirements are met efficiently, supporting a seamless onboarding experience for new clients.Responsibilities:

Manage the onboarding process for new clients, including company incorporations and the takeover of existing structures;
Act as the main point of contact for clients during the onboarding stage, ensuring a smooth and professional client experience;
Coordinate with the Compliance Team to collect, review, and verify due diligence documentation in line with Know-Your-Client (KYC) and AML requirements;
Prepare incorporation documents for submission to the Malta Business Registry (MBR);
Ensure all onboarding documentation and records are accurately maintained within internal systems and databases;
Support the preparation of incorporation packs and related documentation;
Monitor onboarding timelines to ensure efficient turnaround and adherence to internal service level expectations;
Identify and escalate any risks or issues arising during onboarding to the Onboarding Team Manager;
Maintain up-to-date knowledge of regulatory requirements, particularly under the Companies Act (Chapter 386 of the Laws of Malta) and applicable AML frameworks;
Collaborate with internal teams and external service providers (e.g., lawyers, accountants, auditors) to ensure a coordinated onboarding process;
Facilitate a smooth handover of fully onboarded clients to the Ongoing Corporate Team.

Requirements:

Minimum of 2 years experience within corporate services, legal, compliance, or financial services, preferably in an onboarding or client acceptance role;
Strong understanding of KYC, AML, and regulatory requirements in Malta;
Familiarity with company incorporations and Malta Business Registry procedures;
Excellent organisational skills with strong attention to detail;
Ability to manage multiple onboarding cases simultaneously and meet tight deadlines;
Strong communication and interpersonal skills;
Proactive mindset with the ability to identify and resolve issues efficiently;
Ability to work collaboratively across teams, particularly with Compliance and Business Development functions

Benefits:

Performance bonus;
Hybrid working;
Flexible hours;
Longer weekends - on Fridays our client's office closes at 2pm!
Birthday leave;
Health insurance;
Free parking;
Wellness allowance;
Vacation leave pot - shared for exceptional circumstances;
Opportunities to attend industry events;
Regular team building & departmental events;
Corporate Benefits - Discounts and Offers across the island;
Free Mental Health Workshops & One-to-One Sessions;
Study leave;
Sponsorships;
On-the-job training and mentoring from industry professionals.

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