Junior Executive: Payroll & Administration

• Calculate and process payroll for all employees accurately and on time, ensuring compliance with company policies and Maltese employment law.
• Verify and reconcile timesheets, ensuring all hours worked, overtime, leave (including sick leave), and any other applicable adjustments are accurately recorded.
• Process and track various types of leave, and ensure proper documentation and payouts.
• Maintain organized and up-to-date payroll records, including employee information, tax withholding forms, and other relevant documentation.
• Calculate wages, deductions (such as Social Security contributions and income tax), and bonuses in accordance with company policies and legal requirements.
• Respond to employee inquiries regarding payroll, benefits, and deductions.
• Keep up-to-date with relevant employment laws, tax regulations and statutory obligations to ensure payroll compliance.
• Work closely with the finance team to address payroll audits and related queries.
• Update the recruitment report on a monthly basis and generate reports as required.
• Assist with the preparation of SSC and FSS tax filings, year-end documentation, including payroll summaries and social security contributions.
• Collaborate with the HR and finance departments to ensure accurate employee data management and communicate any changes in payroll policies or procedures.
• Provide guidance or training to staff and management regarding payroll procedures and statutory compliance.
• Under supervision, handle payroll discrepancies or disputes and work towards resolution.
• Ensure proper retention and secure storage of payroll data according to legal and company standards.
• Identify and implement improvements to enhance payroll accuracy and efficiency.
• Any other duty as may be necessary from time to time.

• Maintain employee performance records to support performance reviews and appraisals.
• Review supporting documents related to all reviews.
• Coordinate and track employee training sessions, workshops, and development programmes.
• Support the HR team with administrative-related tasks.
• Assist in the recruitment process, including posting job advertisements, scheduling interviews, and coordinating new hire onboarding.
• Maintain and update employee records to ensure accuracy and compliance with relevant laws.
• Foster a positive work culture and assist with employee engagement activities.

• A certificate/diploma (MQF Level 5) or familiarity in Employment Law and/or an HR-related qualification
• 2 - 3 years of proven experience in payroll processing and HR administration.
• Experience with payroll software and systems, particularly Shireburn Indigo software.
• Excellent verbal and written communication skills in English.
• Strong attention to detail and accuracy in data entry.
• Excellent organisational and time management skills.
• Ability to handle confidential information with discretion.

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