Personal Assistant

Malta Financial Services Authority View all jobs

Malta Island
Permanent
Full-time

28 days ago

About the DepartmentThe Enforcement Directorate plays a central role in safeguarding the integrity of Malta’s financial system. It is responsible for investigating potential breaches of financial services laws and regulations, assessing risks, and taking appropriate action to ensure firms and individuals remain compliant. Through timely interventions, administrative measures, and close collaboration with other supervisory teams, the directorate helps maintain market confidence and uphold the MFSA’s commitment to transparency, accountability, and consumer protection.About the RoleAs a Personal Assistant to the Chief of Enforcement, you will be expected to carry out the following tasks:

Act as the first point of contact for the Chief Officer, screening calls, emails and other communications;
Diary and agenda management for the Chief Officer;
Make any necessary travel arrangements as guided by the Chief Officer, including handling reimbursements;
Ensure all meetings are well-prepared for, with relevant documents and briefings available in advance;
Greet guests and delegations upon arrival at the Authority's premises;
Organise and attend meetings as necessary, taking minutes and ensuring follow-ups on action points;
Prepare high-quality correspondence, reports, and presentations as required;
Maintain and organise files, records and confidential documents;
Mail management;
Liaise with internal and external stakeholders, maintaining strong professional relationships;
Manage office supplies;
Any other duties as may be required from time to time.
Undertake any other duties as assigned by the Head and/or as may be required by the MFSA from time to time based on the exigencies of the Authority.

About youThe role calls for an academic qualification in a relevant field of study at National Qualification Framework Level 6 or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level. You will also possess a minimum of three (3) years working in a similar role.If you do not have the necessary academic or professional qualifications but you have at least seven (7) years of relevant experience, we would still be interested in speaking with you.Important skills for this role:

Exceptional organisational and time-management skills
High attention to detail and accuracy
Excellent written and verbal communication skills
Strong interpersonal skills and professional demeanour
Ability to work independently and proactively
Discretion and confidentiality are essential
Proficiency in Microsoft Office Suite and calendar/email management

Other Important InformationThe MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on www.ncfhe.org.mt under MQRIC heading.The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Privacy Notice on the MFSA webpage - https://www.mfsa.mt/privacy-notice/.Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate’s appointment liable to termination.Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.Public Call Permit: 714/2025

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