Executive Personal Assistant

• Proactive, strategic calendar management at the principal level

• Comprehensive email management, including prioritisation and pre-screening. Coordinate meetings with investors, founders, management teams, and external partners

• Preparation of presentations, briefings, decision papers, and reports

• Organisation of board meetings, off-sites, and investor events

• Act as an interface between the principal, portfolio companies, and external stakeholders.

• Plan business travel, including flights, hotels, transfers, visas, and agenda coordination.

• Tracking of to-dos, deadlines, and strategic initiatives

• Organisation and booking of private travel (holidays, hotels, flights, restaurants, transfers)

• Planning and coordination of private appointments and commitments

• Discreet handling of personal matters

• Organisation of private events

• Support with administrative and financial matters, such as invoice coordination, payment approvals, and document structuring, is an optional element of the role. Depending on your profile, this responsibility can be fully included in your position description, partially defined, or outsourced entirely

• Several years of experience as an Executive or Personal Assistant at the C-level or entrepreneur level

• Experience in a Family Office, Private Equity, Investment, entrepreneurial, or other high-performance environments is a strong advantage

• Absolute discretion and trustworthiness

• Entrepreneurial mindset with a proactive, forward-thinking approach

• Fluent English (written and spoken); German is a plus

• Excellent organisational and prioritisation skills

• Strong proficiency in MS Office and/or Google Workspace

• Ability to structure and present complex topics clearly

• High level of independence, loyalty, and service orientation

• Resilient and composed in fast-paced environments

• Direct collaboration with a visionary entrepreneur

• Exposure to investments, startups, and strategic decision-making

• Trusted position with significant scope for ownership

• International environment

• Long-term perspective

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