Executive Assistant

LeoVegas View all jobs

  • Sliema, Malta Island
  • Permanent
  • Full-time
  • 29 days ago
DescriptionPosition at LeoVegas GroupABOUT THE ROLEWe are looking for a highly organised, proactive, and dependable Executive Assistant to support our C-Level leadership team. This role is ideal for someone who thrives in a fast-paced environment and is comfortable working closely with senior executives and multiple stakeholders across the organisation.The successful candidate will play a key role in ensuring the smooth day-to-day management of executive activities, coordinating collaboration between leadership and teams, and maintaining a high level of professionalism, discretion, and efficiency. The role also requires close coordination with our US-based parent company, meaning the ability to work across different cultures, communication styles, and time zones.YOU WILL BE RESPONSIBLE FOR:Provide comprehensive administrative and organisational support to C-Level executives.Manage complex calendars, scheduling meetings and coordinating across multiple time zones.Facilitate collaboration between executives and internal teams, ensuring smooth communication and follow-ups.Act as a key liaison between local leadership and, at times, the US-based parent company, helping coordinate communication and activities when required.Organise and coordinate internal and external meetings, including preparation of agendas and supporting materials.Handle travel arrangements including flights, accommodation, itineraries, and logistics.Manage and maintain important documents, reports, and presentations.Assist with the organisation and handling of sensitive legal and personal documentation, ensuring proper record-keeping and confidentiality.Act as a key point of contact for internal and external stakeholders on behalf of the executives.Track action items, deadlines, and deliverables to ensure efficient execution of priorities.Assist with ad hoc projects, events, and operational tasks as required.Maintain strict confidentiality when dealing with sensitive information.OUR SUCCESSFUL CANDIDATE WILL HAVE THE FOLLOWING:
ESSENTIAL SKILLS5+ years of proven experience supporting C-Level or senior executives in a fast-paced environment.Exceptional organisational and time management skills, with the ability to prioritise effectively.Outstanding interpersonal and communication skills.Comfortable working with multiple stakeholders and leadership styles.Ability to remain calm and effective under pressure.Experience managing confidential legal and personal documentation is highly desirable.Strong attention to detail and ability to manage complex schedules and documentation.Proficiency in standard office and collaboration tools (e.g., Google Workspace, Microsoft Office, Slack, etc.).Self-motivated, proactive team player who is comfortable working independently.Comfortable collaborating with international teams and across different cultures.Due to coordination with our US-based parent company, occasional evening email availability may be required.NICE TO HAVESExperience supporting multiple executives simultaneously.Experience coordinating international travel and events.WHO WE AREAt the core of LeoVegas Group is Team Leo. Our culture is our foundation and is what enables us to innovate, build, and lead as we trailblaze our way through the igaming industry. We're a team of over 2000 innovators, initiators, and groundbreakers working in a fast-paced and agile environment across 19 offices worldwide.BENEFITSHybrid work policy4 weeks of Workation (T&C apply)Well-being allowance to support your active lifestylePrivate health insuranceDiscounts across a range of retailers, gyms, bars & restaurantsWe offer an employee assistance program that can provide help and guidance during challenging moments.JOIN US!In our pride, we empower our teammates to find their roar and run with their wildest ideas. We don't wait for things to happen; we pounce and make it happen!Would you be a good fit for the Leo Pride - give us a roar!**As our company working language is English, we'd like to see your CV in English, please**

LeoVegas