Executive Assistant/Corporate Secretary

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  • Floriana, Malta Island
  • Permanent
  • Full-time
  • 5 days ago
A well-established investment banking company is looking for a highly organised Executive Assistant/Corporate Secretary to support their Senior Management. The ideal candidate will work in a fast-paced, high-standard environment, often dealing with sensitive or strategic information. This role requires accurate and timely minute-taking during meetings and assisting with general secretarial duties.This is an office-based role with a salary up to €35K.Please note that for this role, we can only consider candidates who are based in Malta.Role & ResponsibilitiesTake clear and accurate notes from dictation, then type and format them to a high standardDraft and prepare formal documents, reports, letters, SOPs, presentations, and emails as requiredAttend meetings, take minutes, and follow up on action pointsAlways maintain confidentiality of documents and informationAssist with calendar management, scheduling meetings, and occasional client communicationKeep digital and physical filing systems organisedEducation, Skills & ExperienceProven experience in a similar Executive Assistant or secretarial role in MaltaExcellent English writing skills with strong attention to detailExcellent MS Office skills (Word, Excel, PowerPoint, Outlook)Fast and accurate typing and transcription skillsOrganised with excellent time-management skillsAble to work independently, multitasker with the ability to respect tight deadlinesDiscreet and honest when dealing with sensitive informationPrevious experience in consulting, legal, or professional services environments are a plusFamiliar with business or corporate governance language and documentsAbout the roleSalary up to €35KMonthly appraisalsOffice basedContinuous development opportunitiesApply with your detailed CV in English, please.*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.Owned and operated by JobMatchingPartner Limited since 2019.
Registered office:
Centris Business Gateway II, Level 2G,
Triq is-Salib Ta' L-Imriehel, Zone 3
Central Business District
Birkirkara CBD 3020
MALTARecruitment Licence EA00340-2024 issued by the D.I.E.R. in Malta
Company Reg C93587

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