Office Coordinator
- Birkirkara, Malta Island
- Permanent
- Full-time
- Professional management of Reception
- Serves visitors by greeting, welcoming, and directing them appropriately
- Notifies Company personnel of visitor arrival
- Managing incoming calls and directing them to the right person whilst dealing with any queries.
- Managing of the mail correspondence system by sorting and distributing mail appropriately.
- Handling of incoming email communication addressing the company.
- Managing any necessary preparation for meetings, including booking of board rooms.
- Provide logistical support for corporate events and executive meetings
- Provide support in the area of office organisation and in administrative activities.
- Maintaining the filing system according to company procedures.
- Inputting of data.
- Any other administrative and clerical duties emanating from the role
- Any ad hoc duties to assist other Office staff
- Arrange and or book any couriers for execs/ heads or staff
- Ordering of office supplies or stationery
- Signing for documents or parcels at reception and distributing accordingly
- Responsible for timeous opening and closing of the Office
- Liaise with external vendors and service providers as required
- Ensure all H&S policies are adhered to within the office environment
- Travel and Accommodation coordination
- Any ad hod responsibilities as per operational requirements
- The ideal candidate must have a minimum of 1 years’ experience in administration, ideally in a similar role.
- Applicants must have excellent communication skills in both written and spoken English.
- Fluency in Maltese considered an asset.
- The ideal applicant must have good working knowledge of MS Office programs.
- Multitasking and prioritizing
- Problem solving / ability to work under pressure
- Attention to detail