PAYROLL CLERK

Malta Island
€13,500-19,000 per year
Permanent
Full-time

24 days ago

FULL TIME
IL-MAGHTAB, MALTA
FULL DAY
11 September 2025
Ref: 421837

Payroll clerk to to prepare the Payroll and assist HR Office with daily tasksOur company is seeking a detail-oriented and motivated Payroll Clerk to support our day-to-day Payroll and HR operations. The Payroll Clerk will assist the HR department with various administrative and clerical duties, ensuring seamless management of payroll processes, employee records, and HR documentation. Key Responsibilities • Manage, update, and analyse spreadsheets using Excel for various HR and payroll functions. • Insert data from timesheets. • Calculate working hours according to the company policies and alignment with the Work Regulation Order in construction sector. • Support payroll preparation and maintain accurate payroll-related documentation. • Store, copy, and scan employee documents securely and efficiently. • Prepare salaries. • Assist in maintaining and analysing the HR system, including updating information for new hires, terminations, policies, and employee handbooks. • Prepare and distribute new employee orientation materials to ensure smooth onboarding. • Input and manage personnel data including necessary follow-ups and ensuring terminated employee records are promptly removed. • Assist in organising employee activities and events. • Maintain a basic understanding of Maltese labour legislation and apply it where relevant. • Perform other HR and payroll-related duties as assigned. Skills and Competencies • Strong attention to detail and organisational skills. • Ability to work independently and collaboratively in a team. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.). • Excellent communication skills in English language (written and spoken). • Ability to meet deadlines and handle multiple tasks efficiently. • Motivated to grow professionally in a supportive team environment. • Proficient in payroll software (Indigo). • A professional appearance. Experience • 2 years’ experience in a similar position is requiredProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHISCED Level: Upper secondary education - Level (3)Competencies

Draw up documents for follow-up/manage of personnel; update (social survey tables, salary tables, holiday planning...)
Inform staff/personnel on social legislation and specific company policy issues
Follow-up on individual files of workers/employees and do updates. Do statutary declarations/notifications
Follow-up administrative personnel/staff management: training (call for participants, room reservations)
Follow-up administrative personnel/staff management: pension and group insurance
Input salary data (bonuses, benefits, deductions...). Check payslips
Follow-up administrative personnel/staff management: internal shifts, transfers

Past ExperienceOccupationExperience(months)CLERK, HUMAN RESOURCES12Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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