APS.83.25 - Advances Legal Officer

Malta
Permanent
Full-time

15 days ago

Job DescriptionJOB TITLEAdvances Legal OfficerLEVEL/BANDTC12/14DEPARTMENT LegalDIRECT REPORT (JOB TITLE)Advances Legal ManagerOverall Purpose of the PositionTo perform administration and operational tasks related to deeds of borrowing and other tasks performed by the Unit, as required by Handbook procedures and as directed by the Advances Legal Manager. Exceptionally to assist the Legal Services Unit and/or Corporate Governance Unit of the Department according to the exigencies of the Bank.Operational Responsibilities

To record in real time all such data as required including data in relation to the entire process of deeds of advances including also deeds of cancellations, waivers postponements and conservation of special privilege deeds in the Bank's current software system;
To liaise with internal and external lawyers for the submission of pre-deed/ post-deed/ interpretation advices; to submit to same any related documentation or data relevant to the contracts process; upload without delay and on same day any and all documentation and to organize bookings for the signing of deeds;
To process transactions on the Bank's integrated core banking system relevant and connected to the contract process as well as any other transactions connected to this process, and other transactions connected to the process of contracts of cancellations and waivers of the Bank's hypothecs;
To ensure that the Bank's security has been registered within the stipulated time period and regularly liaising with Notary and Branch/Unit in cases of default until rectification;
To order updates of customer's searches on person and property, references of hypothecs, copy of deed/s, plans and other documentation;
To enable the organizing and record keeping of historical data and/or all such other data obtained from internal/external physical/electronic sources utilized as guidelines for legal/commercial/other decision taking;
To substitute other staff members within the Unit during their absence and exceptionally to perform those responsibilities of clerks in the Legal Services and/or Corporate Governance Units and any other Unit which may fall within the remit of the Department.

General Responsibilities

To submit any reports and/or participate in any projects and activities as may be directed from time to time;
To ensure compliance with Bank's policies, guidelines and underlying procedures at all times;
To attend periodical staff meetings or other meetings and to take minutes when required to do so;
To ensure a high quality/standard of work and service throughout;
To perform standard office procedures including processing mail, answering phone calls, ordering supplies and filing;
To attend training as requested by the Bank;
To perform any other duties that may be assigned from time to time.

Qualifications, Skills & Competencies

Mandatory

Skill· Have good verbal and written communication skills;· Be reliable, organised, meticulous and prepared to work under pressure;· Be a team player while still being able to work independently when needed;· Committed to self-development and enjoy working in a dynamic environment;· Excellent analytical, troubleshooting & interpersonal skills;· Be computer literate and conversant in MS Office applications.Experience· -Qualification· In possession of or in the process of completing a qualification in banking, finance or a related field.

Desirable

Skill· -Experience· Experience in branch/unit operational transactions and procedures will be considered an asset.Qualification· -Position level (1 being the highest level) * Head of Department

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