SHIPPING ADMINISTRATOR

Malta Island
€23,000-25,999 per year
Permanent
Full-time

22 days ago

FULL TIME
BULEBEL, MALTA
FULL DAY
13 September 2025
Ref: 421956

We are seeking to recruit a Shipping Administrator. Will provide support in the administration of logistics operations throughout the Supply ChainAssist in the organisation of all shipments, including non- secure shipments to and from internal sites and direct to customers. Process all shipments in line with local regulations. Monitor materials and components and directly liaise with Procurement and material suppliers whilst providing necessary support to all Business Units within Manufacturing or Support teams. Essential Functions Performed by the Position: Provide support in accepting delivery of identified items and maintaining their security. Manage import /export of product on time and following all security procedures. To administer customer files and ensure all filing is carried out in a timely manner including archiving where appropriate. Book and confirm shipments with authorised freight forwards. Maintain standard operating procedures, ensuring all documents meet the required standards. Assists and prepares data for periodic reports in a timely manner. Liaises with Procurement and makes sure all material is available on site as per requirements to meet manufacturing schedules Follow up on materials with an established on-site delivery date in view of any impact on delivery from any of the Business units requiring the specific material or parts Preparation of Call Off and call forward documents Preparation of all Customs Entries required Preparation of all required shipping documents to allow shipments to leave as per established schedule whilst following both internal procedures and legal obligations Provide adequate assistance to Procurement, Planning and Customer Support teams when shipping information is required to fulfil customer expectations. Provide cover and assistance to other members of the customer service team as and when required. Must be flexible to support exceptional needs. Attend all required meetings. Provide relevant Daily, Weekly and Monthly reports as required. The above job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time depending on company exigencies.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHMALTESEISCED Level: Post-secondary non-tertiary education - Level (4)Competencies

Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Welcome people and identify their demands
Register, sort and stamp correspondence

Past ExperienceOccupationExperience(months)ADMINISTRATIVE OFFICER (AO)6CLERK, SHIPPING AND TRANSPORT6Driving LicencesTypeDRIV. LIC. B / B(auto) - CARApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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