Logistics Operations & Shipping Coordinator
- Malta Island
- €25,000-30,000 per year
- Permanent
- Full-time
- Process client orders, keeping clients updated on order status and expected delivery timelines.
- Generate procurement orders based on inventory levels and client demand.
- Coordinate transportation with couriers and suppliers to ensure timely and cost-efficient deliveries.
- Track inbound shipments and maintain accurate documentation for financial and operational purposes.
- Manage import/export documentation, including customs clearance, duties, and regulatory compliance.
- Verify incoming invoices against purchase orders and ensure accurate data entry into systems.
- Schedule deliveries according to customer routes and operating hours, preparing necessary paperwork.
- Monitor outstanding order reports and initiate follow-ups as required.
- Submit intra-EU trade declarations via the NSO's Supplementary Declaration System.
- Coordinate stock audits, investigate discrepancies, and report findings to the warehousing team.
- Maintain accurate product data and update item records.
- Support warehouse operations, including stock allocation, store management, and inventory movements.
- Strong understanding of logistics and procurement processes across the supply chain.
- Excellent written and verbal communication skills in Maltese and English.
- Clean criminal record (Police Conduct Certificate required).
- Highly organised, detail-oriented, and able to work independently within a collaborative, fast-paced environment.
- Experience consolidating and booking incoming shipments.
- Experience with ERP systems, particularly SAGE Evolution, is advantageous (full training provided).