Secretary

• Coordinate diaries, schedule meetings, and manage travel arrangements efficiently
• Handle calls, emails, and correspondence promptly and professionally
• Maintain and organise both digital and physical filing systems in line with company policies
• Prepare documents for client meetings, transactions, and hearings
• Open and close client files following company procedures
• Liaise with clients, courts, and external parties as required
• Track case deadlines to ensure timely compliance with relevant timelines
• Assist with tasks related to the company’s time management and tracking systems
• Support client onboarding, including KYC and compliance documentation
• Ensure office supplies and resources are well-stocked and managed

• A’ level standard of education
• 1+ years of experience in a similar role
• Previous experience within the same industry is an advantage
• Native-level fluency in Maltese, both written and spoken – non-negotiable
• C2/native-level fluency in English, both written and spoken
• Proficient in MS Word and MS Excel
• Highly organised with a strong eye for detail

• Salary: Up to €30K, depending on experience
• Work arrangement: Office-based in Valletta
• Working hours: Monday to Friday, 08:30 – 17:00
• Benefits: Health insurance, mobile allowance, corporate discounts

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