Secretary

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  • Valletta, Malta Island
  • €20,000-30,000 per year
  • Permanent
  • Full-time
  • 6 days ago
A leading law firm based in Valletta, Malta is looking for a Secretary to join their team. In this role, you will provide high-quality secretarial and administrative support to staff while ensuring the smooth running of daily operations.This is an office-based role offering a salary of up to €30K, depending on experience.Role and Responsibilities
  • Coordinate diaries, schedule meetings, and manage travel arrangements efficiently
  • Handle calls, emails, and correspondence promptly and professionally
  • Maintain and organise both digital and physical filing systems in line with company policies
  • Prepare documents for client meetings, transactions, and hearings
  • Open and close client files following company procedures
  • Liaise with clients, courts, and external parties as required
  • Track case deadlines to ensure timely compliance with relevant timelines
  • Assist with tasks related to the company's time management and tracking systems
  • Support client onboarding, including KYC and compliance documentation
  • Ensure office supplies and resources are well-stocked and managed
Education, Skills and Experience
  • A' level standard of education
  • 1+ years of experience in a similar role
  • Previous experience within the same industry is an advantage
  • Native-level fluency in Maltese, both written and spoken - non-negotiable
  • C2/native-level fluency in English, both written and spoken
  • Proficient in MS Word and MS Excel
  • Highly organised with a strong eye for detail
About the Role
  • Salary: Up to €30K, depending on experience
  • Work arrangement: Office-based in Valletta
  • Working hours: Monday to Friday, 08:30 - 17:00
  • Benefits: Health insurance, mobile allowance, corporate discounts
Please note: Only candidates fluent in both Maltese and English will be considered for this role.*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.

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