HR & ADMINISTRATION SUPPORT OFFICER

Mosta, Malta Island
€15,000-18,000 per year
Permanent
Full-time

13 days ago

FULL TIME
IL-MOSTA, MALTA
FULL DAY
21 September 2025
Ref: 422327

THE HR & ADMINISTRATION SUPPORT OFFICER WILL PLAY A DUAL ROLE - PROVIDING DAY-TO-DAY SUPPORT TO OUR HUMAN RESOURCES FUNCTION WHILE ALSO ASSISTING WITH GENERAL OFFICE ADMINISTRATION.HUMAN RESOURCES SUPPORT: ASSIST WITH RECRUITMENT PROCESSES INCLUDING POSTING JOB ADVERTS, SCHEDULING INTERVIEWS, AND COMMUNICATING WITH APPLICANTS; SUPPORT ONBOARDING AND OFFBOARDING PROCEDURES, ENSURING NECESSARY DOCUMENTS AND PROCESSES ARE COMPLETED; MAINTAIN ACCURATE AND UP-TO-DATE EMPLOYEE RECORDS AND ASSIST WITH ADMINISTRATIVE TASKS RELATED TO PAYROLL AND SCHEDULING; HELP TRACK TRAINING REQUIREMENTS AND SUPPORT THE COORDINATION OF STAFF TRAINING AND COMPLIANCE; ASSIST IN PREPARING HR DOCUMENTS SUCH AS CONTRACTS, LETTERS, AND CERTIFICATES; SUPPORT INTERNAL COMMUNICATIONS AND STAFF ENGAGEMENT ACTIVITIES. OFFICE & ADMINISTRATIVE SUPPORT: PROVIDE DAY-TO-DAY ADMINISTRATIVE ASSISTANCE TO THE HR AND MANAGEMENT TEAM; MAINTAIN OFFICE SUPPLIES AND ASSIST WITH ORDERING AND INVENTORY MANAGEMENT; HELP COORDINATE MEETINGS, STAFF EVENTS, AND TRAINING SESSIONS; FILE AND ORGANISE DOCUMENTATION, BOTH PHYSICAL AND DIGITAL; RESPOND TO PHONE CALLS AND GENERAL ENQUIRIES IN A WARM, PROFESSIONAL MANNER; ENSURE THE OFFICE ENVIRONMENT REMAINS ORGANISED, CLEAN, AND WELCOMING.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHISCED Level: Post-secondary non-tertiary education - Level (4)Subjects:Subject Level Grade
ADMINISTRATIONCompetencies

Answer phone calls, receive customers, inform or orient customers
Register and check items of administrative files (schematic plan, identity card, National Bank file...)
Inform internal or external customers about handling and follow-up of orders
Register monitoring data of activities. Single out anomalies
Enter and lay out documents. Forward and file documents
Receive and guide customers, suppliers and visitors. Take messages and make appointments
Code and archive professional files, meeting reports...
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Copy documents
Follow-up payments, complaints and returns
Inform staff/personnel on social legislation and specific company policy issues
Follow-up on individual files of workers/employees and do updates. Do statutary declarations/notifications
Follow-up administrative personnel/staff management: sorting of resumes, reply to candidates

Past ExperienceOccupationExperience(months)CLERK, GENERAL OFFICE12CLERK, HUMAN RESOURCES12Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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