Administrator - Company Secretariat

• Provide comprehensive administrative support to ensure the effective day-to-day running and continuous improvement of the Company Secretariat function.

• Liaise with the Malta Stock Exchange on all matters relating to the Company’s shares, including invoice monitoring, share transfers, donations and the preparation and submission of related documentation.

• Handle queries and correspondence from shareholders, lawyers and notaries, while maintaining accurate and up-to-date statutory and shareholder registers.• Assist in the preparation and execution of dividend and interest distributions, including the issuance of advice notices to shareholders.

• Support the organisation and coordination of Board meetings, Directors’ requirements and administrative matters related to the Annual General Meeting.

• Attend meetings and take accurate, timely and professional minutes.

• Monitor multiple assignments and statutory deadlines, proactively following up to ensure deliverables remain on track.

• Assist with administrative duties relating to the Farsons Foundation, ensuring proper record-keeping and governance support.

• Provide administrative and documentation support to the Company Lawyer/s as required, including follow-up of debtors and related documentation, in line with instructions received.

• Ideally possess, as a minimum, an A’ Level standard of education or a Diploma in a relevant field.

• Demonstrate a professional and approachable manner, together with strong verbal and written communication skills.

• Be fully IT-literate, with the ability to work efficiently using standard office systems and applications.• Be capable of working independently, while also contributing effectively within a team environment.

• Exhibit strong organisational and analytical skills, with a proactive, solutions-driven mindset.

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