Front/Back office clerk- Maltese Speaking

Zrar Ltd

Malta Island
Permanent
Full-time

24 days ago

Back Office and Front Office Clerk- Maltese Speaking ( Based in a quarry in Had -Dingli)Job SummaryWe are seeking a motivated, organized, and detail-oriented Back Office and Front Office Clerk to join our team. The successful candidate will primarily be responsible for back-office administrative duties while providing front office support when required. The role requires strong organizational skills, accuracy, and the ability to work efficiently in a fast-paced quarry and production environment.Main Duties and ResponsibilitiesFront Office Duties

Greet and assist customers, suppliers, and visitors in a professional manner

Record all materials entering and exiting the quarry, including consignments of fuel, cement, aggregates, and other production materials

Verify delivery documentation and ensure accurate data entry

Answer and direct phone calls and inquiries appropriately

Maintain a clean and organized reception/front office area

Back Office Duties

Process and accurately post chits, delivery notes, and invoices

Prepare, issue, and follow up on client invoices for services rendered

Maintain comprehensive and up-to-date records of transactions

Organize and maintain filing systems (physical and electronic) and archive room

Prepare daily, weekly, and monthly reports as required by management

Communicate with suppliers and customers via email and telephone

Assist with stock reconciliation and inventory documentation when required

Support other departments to meet reporting deadlines

Perform other general administrative duties as assigned

Qualifications and Requirements

Minimum secondary school certificate (post-secondary qualification in administration or accounting will be considered an asset)

Previous experience in an administrative, clerical, or similar role preferred

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Experience with accounting or ERP software will be considered an advantage

Strong numerical and data entry skills with high accuracy

Excellent organizational and time-management skills

Good written and verbal communication skills

Ability to work independently and as part of a team

High level of integrity and ability to handle confidential information

Ability to work under pressure and meet deadlines

Working Hours

Monday to Friday: 07:30 – 16:00

Overtime and weekend work may be required occasionally based on operational needs and customer/supplier requests

Additional Requirements

Punctuality and reliability are essential

Must adhere to company policies, procedures, and health & safety regulations

Willingness to work in a quarry/industrial environment

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