Administrative Assistant

Vista Global View all jobs

  • Malta Island
  • Permanent
  • Full-time
  • 1 month ago
Job ProfileVistaJet is the first and only global business aviation company. On its branded fleet of silver and red business jets, VistaJet has flown corporations, governments and private clients to 207 countries and territories, covering 96% of the world. Founded 20 years ago, the company pioneered an innovative Program membership, offering clients access to an entire fleet whilst paying only for the hours they fly, free of the responsibilities and asset risks linked to aircraft ownership. Every flight is tailored to ensure seamless travel with maximum efficiency so clients can be in more meetings or locations within the shortest period of time.We are actively seeking a passionate individual with the right mindset and competency to support the Nominated Person Flight Operations (NPFO) within an Administrative Assistant role.Our Malta team consists of over 450 multinational industry professionals who live and breathe global operations to ensure the highest levels of attention to detail that best serve our clients.Your Responsibilities
  • Serve as the principle administrative contact to the NPFO;
  • Manage calendars, appointments and travel arrangements;
  • Answer calls and reply to e-mails with appropriate discretion around the topics being discussed;
  • Coordinate events, including conferences and seminars;
  • Create and maintain accurate records;
  • Coordinate recruitment and/or promotion processes;
  • Compile expense reports and review documents;
  • Prepare reports, agendas and take meeting minutes;
  • Lead projects across the business under the direction of the NPFO;
  • Ensure business goals are met in a timely manner.
Required Skills, Qualifications, and Experience
  • Strong analytical, planning, and organisational skills with attention to detail;
  • Excellent communication and team playing skills;
  • Ability to work in a dynamic and fast-paced environment;
  • Ability to apply discretion around business sensitive topics;
  • Ability to work under own initiative, independently, as well as within a team;
  • Good command of the English language, written and spoken.
  • Be highly motivated with a high level of attention to detail.
  • Willing to travel on duty if/when required.

Vista Global