GRS Recruitment is excited to announce a fantastic opportunity for a Supply Chain Coordinator with our esteemed client in the Pharmaceutical industry, located in beautiful Malta. This growing private company is seeking an experienced professional to join their dedicated team, where you will contribute to their mission of delivering high-quality pharmaceutical products. The Supply Chain Coordinator plays a crucial supporting role within Mint Health’s Operations Department, ensuring the smooth and efficient flow of products from a diverse number of suppliers to our warehouse and ultimately to our customers. The ideal candidate is a proactive communicator, adept at managing multiple priorities and possesses a strong analytical mindset.MAIN DUTIES AND RESPONSIBILITIESSupplier Orders & Relationship ManagementSupport the Supply Chain Executive with managing the end-to-end purchase order lifecycle for a designated portfolio of suppliers ensuring timely placement and follow-up with all suppliersAct as a primary point of contact for routine supplier communications, addressing queries and resolving basic issues related to orders and shipmentsInventory & Demand SupportAssist in setting and maintaining optimal inventory levels, proactively identifying potential stock-outs or excess inventory based on lead times and sales forecastsMaintain close liaison with Commercial TeamsGenerate and issue purchase orders (POs) to domestic and international suppliers across all business unitAssist the Supply Chain & Procurement Executive in maintaining accurate inventory records within the ERP systemUpdate Purchase Receipts in the ERP System with incoming product batches and expiry datesSupport with product/vendor card creation in the ERP systemSupport the warehouse with stock counts (cycle counts and physical inventories) and investigate discrepancies if & when requiredUpdate AP Bills on ERP when product and freight invoices are availableSupporting Logistics CoordinationBook, monitor and track inbound shipments from order placement to delivery, including customs clearance procedures where applicableEnsure proper handling, temperature control and cold chain integrity for all pharmaceutical and medical products during transitCoordinate with the Warehouse team on incoming shipments, receiving issues, discrepancies and quality control checksPrepare and submit required trade data declarations to the National Statistics Office (NSO) of Malta, specifically for Intrastat (intra-EU trade in goods) in accordance with legal deadlinesSend monthly Insurance reports to Marine Insurance BrokersSupport with Coordination of Deliveries to CPSU & other Government EntitiesCANDIDATE PROFILEA relevant diploma combined with experience will also be considered. A degree in Supply Chain Management, Logistics and/or Business Administration will be considered an asset.Proactive, results-oriented, and a strong team playerDetail-oriented with a high level of accuracyA conscientious approach to workThe ability to work in a self-directed manner and against deadlinesCOMPANY BENEFITSAn attractive remuneration package including competitive salary and a benefits packageA vibrant and inclusive company culture that values innovation, creativity, care and teamworkPersonal and professional growth and development, with a focus on learning and skill enhancementDue to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.To apply for this position, please email your CV to Sarah Miceli, quoting the above job reference.
