WORKSHOP CLERK

Luqa, Malta Island
Permanent
Full-time

12 days ago

FULL TIME
HAL LUQA, MALTA
FLEXIBLE HOURS
16 May 2024

We are currently seeking a detail-oriented and organized individual to join our workshop team as a Workshop Clerk.The Workshop Clerk will be responsible for providing administrative support and assisting with the day-to-day operations of our workshop. This role involves coordinating schedules, maintaining records, and ensuring a smooth workflow within the workshop environment. Duties: - Schedule and coordinate appointments - Maintain accurate records of workshop activities - Assist workshop staff with administrative tasks, such as filing, data entry, and document preparation. - Monitor inventory levels of workshop supplies and place orders as needed. - Prepare and distribute reports and documentation to workshop personnel. - Process cash sales transactions accurately and efficiently. - Collaborate with sales and accounting teams to ensure accurate and timely invoicing. - Follow up on outstanding payments and resolve billing discrepancies. - Adhere to company policies and procedures regarding cash handling and invoicing. Skills: - Proficiency in using accounting software and Microsoft Office applications (Excel, Word). - Strong numerical and analytical skills with attention to detail. - Excellent communication and customer service skills. - Ability to multitask and prioritize tasks effectively. - Familiarity with inventory management and sales processes. - Experience with electronic payment systems and point-of-sale (POS) terminals.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHMALTESECompetencies

Answer phone calls, receive customers, inform or orient customers
Check receipt of orders; determine processing order
Code and archive professional files, meeting reports...
Code and enter customers' data (registration of cheques, stock exchange orders...) and update monitoring table
Code, file and archive documents
Coordinate and supervise logistics operations of receipt, dispatch and delivery
Copy documents
Enter and lay out documents. Forward and file documents
Follow-up payments, complaints and returns
Handle particular files or transfer them to respective service (disputes...)
Register, sort and stamp correspondence

Past ExperienceOccupationExperience(months)CLERK, GENERAL OFFICE0Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employer

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