Office & Facilities Lead

• Lead the team of Facilities & Office coordinators and reception support.
• Manage the team coverage in our two offices in Malta.
• Office Operations & Administration.
• Manage contracts and relationships with service providers, along with team members (cleaning, catering, maintenance).
• Maintain oversight of all office facilities, equipment, and infrastructure.
• Lead preventative maintenance, repairs, and upgrades to ensure safe and efficient operations.
• Ensure compliance with health, safety, and environmental standards.
• Negotiate and manage vendor contracts to ensure quality service and cost efficiency.
• Monitor budgets, invoices, and expenses related to office operations and facilities.
• Track and report on facility performance metrics and cost savings initiatives.
• Partner with HR and leadership to foster a welcoming and collaborative work environment.
• Support planning and execution of office events, meetings, and employee engagement activities.

• Bachelor’s degree in Business Administration, Facilities Management, or related field (or equivalent experience).
• Minimum of 4 years experience in office management/facilities or workplace operations.
• Minimum of 2 years experience managing flagship or high-profile corporate properties.
• Strong knowledge of workplace safety, compliance regulations and building operations.
• Strong leadership and problem-solving skills.
• High attention to detail and ability to prioritise effectively.
• Collaborative mindset with a service-oriented approach.
• Ability to anticipate needs and proactively address issues.
• Strong financial acumen and budget management capability.

JobsinMalta