Purchasing Officer

• Source and purchase tools, spare parts, and maintenance supplies for Engineering and Property Operations.
• Liaise with approved vendors and negotiate pricing to achieve cost efficiency without compromising quality
• Ensure all purchases comply with Hilton brand standards and sustainability guidelines.
• Supporting the procurement department, particularly replacing the Purchasing Manager for the day-to-day hotel operations, Receiving Administrator or store personnel when needed.

• Maintain adequate stock for engineering consumables and critical spares.
• Implement FIFO (First-In-First-Out) and proper storage practices to prevent damage or obsolescence.
• Vendor Coordination & Documentation:
• Build strong relationships with suppliers for timely deliveries and quality assurance.
• Prepare and process purchase orders, delivery notes, and invoices in line with company policies.
• Maintain updated supplier records and price lists.

• Adhere to Hilton procurement policies and local legal requirements.
• Support audits by providing accurate documentation and inventory records.

• Strong knowledge of engineering materials and maintenance supplies.
• Excellent organizational and time-management skills.
• Proficiency in inventory management systems and MS Office.
• Negotiation and vendor management skills.
• Attention to detail and ability to work under pressure.

• Previous experience in purchasing or stores management, preferably in hospitality or engineering sectors.
• Familiarity with hotel maintenance operations and technical terminology.
• Knowledge of procurement systems (with a preference of Materials Control) is an advantage.

• Integrity and adherence to compliance standards.
• Collaborative team player with strong communication skills.
• Proactive approach to problem-solving and cost optimisation.

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