Administrative Assistant (Client Services)

Malta Island
Permanent
Full-time

23 days ago

Job ProfileVistaJet, the world’s leading global business aviation company, is committed to doing everything possible to ensure our passengers’ expectations are met or surpassed.From scheduling a flight, every detail is covered, from a particular bottle of wine or catering from a preferred restaurant to a particular magazine or a chauffeur service to the airport.Our Client Services team is the first point of contact within the business for all our customers; dealing with all aspects of their travel experience as well as liaising with other departments to ensure excellent customer service.We are looking for an Administrative Assistant to support our Global Client Services team.Your Responsibilities

Full ownership and maintenance of the Staff scheduling for Client Services team having over 220 team members
Maintain overview of team coverage, requesting overtime, changing shifts where needed to support Global Coverage
Assignment of cover for unmanned teams when required
Consolidate reports for Payroll and HR
Maintain the Client Services internal website and knowledgebase
Maintain data and processes through Smartsheet’s
Organise and schedule team meetings and coordinate daily team calls
Other General Administrations duties as may be assigned from time to time

Required Skills, Qualifications, and Experience

Strong interpersonal skills and adaptability
Strong written and verbal communication skills
Good organization, time management and scheduling skills
Strong working knowledge of office management software and collaboration tools
Strong analytical skills and attention to detail
Experience of Excel, Smartsheet, RotaCloud would be desirable
Experience in an HR/payroll environment would be advantageous, but not essential.

Organised and meticulous in the performance of duties.

Vista Global

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