Human Resources Executive

Malta Island
€32,000-35,000 per year
Training
Full-time

2 days ago

Our client specializing in distribution of consumer goods, duty-free travel retail and ship supply, are currently seeking a motivated and highly organized Human Resources Executive to join their HR team. In this role, you will be responsible for delivering consistent, high-quality HR services to our multinational workforce, both in Malta and across our overseas operations, in line with international standards.This position requires occasional travel to the Group's subsidiaries in East Africa. The key responsibilities are:

Manage the full employee lifecycle for designated departments or teams-from recruitment and onboarding to termination.
Ensure compliance with HR best practices, ISO 9001 standards, and relevant employment laws in Malta and other jurisdictions.
Maintain accurate and up-to-date employee records using HR systems, including Shireburn Indigo.
Collect, organize, and validate HR data to support payroll processing, attendance tracking, reporting, and strategic planning.
Liaise with local and overseas payroll subcontractors, addressing queries and ensuring smooth collaboration with HR and Finance.
Draft employment-related documents, such as contracts, secondment agreements, and internship paperwork.
Collaborate with junior HR representatives in our international offices to maintain consistency in HR policies and practices across the Group.
Conduct research and engage with legal advisors and authorities on employment regulations in Malta and other countries of operation.
Plan and coordinate employee induction programes, training sessions, team-building activities, and CSR initiatives.
Handle work permit applications and renewals for third-country nationals.
Prepare and submit documentation to JobsPlus and other governmental bodies as required.

Requirements

Strong attention to detail and comfort working with data, reports, and legal documents.
Proven experience in implementing and managing HR systems, particularly for time & attendance, rostering, and team scheduling.
A collaborative, professional attitude with excellent communication skills, discretion, and the ability to maintain confidentiality.
Excellent command of spoken and written English; French is considered an asset.
The ability to work independently, meet tight deadlines, and manage multiple tasks efficiently.
Previous HR or management experience in a multinational environment (preferred).
Willingness and ability to travel internationally, mainly to East Africa, for periods of 1 to 2 weeks at a time.

Education and Experience

HR qualification equivalent to NVQ Level 5 or higher.
Familiarity with global HR platforms, especially Shireburn Indigo and T&A systems.

Benefits

Health Insurance
Mobile/Contract

Job Reference: WZ704CategoryHuman ResourcesJob typeFull TimeEmployment levelExperienced (3 years +)Work LocationOn PremisesEmployer industryRetailLanguagesEnglish, Maltese, FrenchHuman Resources Jobs in Malta focus on the management of personnel within a company. Jobs in human resources within this sector include advisory, compensation, HR generalist, industrial relations, payroll, performance management, recruitment & selection and training & development roles.

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