Programme Administrator

• Handle the requests in relation to payroll preparation including absence requests.
• Update the daily timetable with any revisions according to daily needs following the timetable created by the Programme Manager.
• Oversee the inputting of KPIs on a weekly basis and ensure they are up-to-date and submitted in a timely manner at end of month.
• Process requests submitted from colleagues within the programme and submit respective purchase orders.
• Maintain records in relation to items in stock, consumption and requirements; first aid kits, etc.
• Responsible for the expenses in relation to the running of the programmes and in handling the right distribution of such purchases amongst team members.
• Deal with the administrative task of petty cash and ensure all necessary documentation is obtained and maintained.
• Handle the logistics of the day-to-day smooth running of any transport related service, escalating any urgent matters to the Programme Manager; etc., when applicable.
• Schedule meetings, conferences, interviews or other ad hoc meetings as might be required from time to time including, sending invites and coordinating any changes required.
• Maintain the client portal and any other platforms and files as required, including the upload of documentation and newsletter and also support parents with any difficulties.
• Get familiarized with the parents and service users within the programmes.
• Handle the day-to-day administration needs such as sending letters and invites to parents, creating and publishing dashboard updates, obtaining the necessary forms, such as attendance agreement, consent forms, etc.
• Drafting communications, meeting minutes and others as required.
• Handle the documentation for any volunteers/interns or other such placements within the assigned programme.

• MQF Level 4 recognized qualification/Diploma certificate in Administration or relevant field.
• Previous experience in a relevant field/sector would be considered as an advantage.
• Proficient in using Microsoft applications (Word, excel, powerpoint, outlook etc.)
• High Proficiency in English language, preference will be given to candidates with proficiency in Maltese language.

• Ten additional days of recess leave.
• Health Insurance coverage.
• Mental Wellbeing Programme.
• Study leave and additional special leave days.
• Cloudigo Premium.
• Scholarship Programme.
• Inspire pool membership.

Inspire Foundation