Administration Assistant - FIM Property Ltd (a FIMBank plc Subsidiary)

• Assist with daily office operations and administrative tasks.
• Manage incoming calls, emails, and tenant inquiries in a timely manner.
• Create, update, and maintain company records with new files and information.
• Organise paperwork according to an efficient filing system, both physical and digital.
• Use Microsoft Office tools to organise data and prepare basic reports.
• Communicate effectively with internal teams and clients in both Maltese and English.
• Receive and register queries and complaints raised by tenants in a timely and efficient manner.
• Liaise any operational faults to the relevant in-house team leader.
• Assist in organising and retrieve any documentation from tenants.
• Coordination of the billing on due dates as per agreements.
• Support and provide your feedback during internal team meetings.
• Obtain quotations and prepare Purchase Orders in line with Policy.
• Ensure timely receipt of payments.
• Assist in general office duties as required.

• Basic proficiency in spoken and written Maltese and English
• Knowledge of Microsoft Office - Outlook, Word and Excel
• Excellent organisational and time-management skills
• Strong attention to detail and ability to multitask
• Good team player with excellent collaboration skills, able to contribute effectively and supportively within a team.

• Welcoming and professional environment;
• Work with a proactive, forward looking Team;
• Professional growth;
• Internal/External Learning and Development opportunities.
• Attractive salary;
• Health, Life and Personal Accident insurance cover; and
• Pension plan.

FIMBank