Administrator

• Assist in planning, organising, and coordinating company events and meetings.
• Being customer centric by managing and resolving administrative helpdesk inquiries in a timely manner.
• Handle various messenger duties, including document and material deliveries to different departments.
• Manage the purchasing and distribution of stationery, cleaning supplies, and other goods.
• Perform bi-monthly backup site premises checks and document the findings.
• Assist with event setups
• Maintain an up-to-date and accurate key register for the organisation.
• Being efficient in archive and records management, ensuring proper filing, storage, and fast retrieval of documentation.
• Maintain leased vehicle.
• Oversee the management and accurate handling of petty cash, travel allowances, and basic financial reconciliations.
• Staying adjourned and adhering to the latest AML/CFT policies and procedures.

• Minimum qualification of MQF Level 2
• Experience in a similar role is considered an asset
• Written and verbal communication skills in English and Maltese, with the ability to provide clear, professional, and accurate information.
• Attentive to detail, ensuring accuracy in logs, registers, documentation, and administrative records.
• ​Comfortable with physical tasks, such as handling archive boxes, deliveries, or small office equipment when needed.
• Strong organisational skills, with the ability to prioritise tasks, manage multiple responsibilities at once, and maintain accuracy under pressure.
• Proactive and reliable team player, able to collaborate effectively and support colleagues across different departments.
• Strong problem solving abilities, with the capability to handle routine issues independently and escalate appropriately when needed.
• Competent IT user, particularly in Microsoft Office/365 applications (Outlook, Excel, Word, Teams, SharePoint)

• ​​Welcoming and professional environment;
• ​Work with a proactive, forward looking Team;
• Professional growth;
• Internal/External Learning and Development opportunities.
• Attractive salary;
• Health, Life and Personal Accident insurance cover; and
• Pension plan.

FIMBank