HR / Office Administrator

• Organizing and maintaining of HR Personnel Records, keeping HR system updated

• Updating of employee records (e.g., sick leave, maternity leave, annual vacation leave).

• Preparation of personnel documents e.g., Employment Contracts, Work Permits, and New Hire Guides.

• Assist & Create Regular Reports.

• Provide General HR assistance where required.

• Support Employees’ queries about Personal / HR related issues.

• Support Payroll Preparation by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).

• Arrange travel & accommodation where required.

• Participate in HR Projects (Joiners / Leavers / Audit Requests).

• Administration in respect of Employees Health & Life Insurance.

• Order and manage office supplies, including fruit, drinks, groceries, and stationery products.

• Coordinate handyman services and maintenance needs, such as air conditioning cleaning, dishwasher and water dispenser repairs, and other facility-related issues.

• Support the On and Offboarding of Employees and Associated Administration.

• Coordination of Events / Training Courses / Facility Management / Meeting Rooms.

• Minimum 2 years of experience as an HR Administrator or in a similar role.

• Strong hands-on experience with HR systems, ideally including BambooHR (2+ years).

• Proficient in MS Office applications (Word, Outlook, PowerPoint, Excel) with the ability to create reports, presentations, spreadsheets, and maintain accurate records and databases.

• Highly organized, with excellent time management and prioritization skills.

• Strong written and verbal communication abilities.

• Background in office management, reception, or sales support will be considered an asset.

• Familiarity with facilities management tasks.

• Relevant HR qualification or diploma preferred.

• Keen attention to detail and accuracy.

• Fluent in both written and spoken English.

Alpha Talent Solutions