HR Office Admin

Sliema, Malta Island
€25,000-30,000 per year
Permanent
Full-time

2 days ago

We are seeking a highly organized and proactive HR & Office Administrator to become the backbone of our client’s daily operations. This is a dynamic and vital role for someone who thrives in a busy environment where no two days are the same. You will be the go-to person for our employees, providing essential support across the entire employee lifecycle—from recruitment to onboarding and beyond—while ensuring our office runs smoothly and efficiently. If you are a people-person with a keen eye for detail and a passion for creating a positive workplace, we want to hear from you.TasksHR Administration & Employee Support:

Maintain impeccable and compliant employee records, ensuring all data in our HRIS (BambooHR) is accurate and up-to-date.
Prepare and manage key personnel documents, including employment contracts, work permits, and new hire guides.
Serve as the first point of contact for employee queries on HR-related matters, providing timely and helpful support.
Support the payroll process by accurately submitting changes, absences (sick leave, maternity, vacation), and other relevant data.
Administer employee benefits programs, including health and life insurance.
Play a key role in the employee onboarding and offboarding processes, ensuring a seamless experience.
Assist with HR projects, audits, and reporting as needed.

Office & Facilities Management:

Manage office supplies inventory, including ordering stationery, kitchen provisions (fruit, drinks, groceries), and other essentials.
Coordinate the office environment by liaising with vendors, handymen, and service providers for maintenance, repairs (e.g., AC, appliances), and facility management.
Organize and set up meeting rooms, training sessions, and company events.
Arrange employee travel and accommodation when required.

Requirements

A minimum of 2 years of proven experience in an HR administration, office management, or similar multifaceted support role.
A relevant diploma or qualification in HR, Business Administration, or a related field is preferred.
Hands-on, practical experience with BambooHR or a similar HR information system is essential.
Advanced proficiency in Microsoft Office Suite (especially Word, Excel, Outlook, and PowerPoint).
Exceptional ability to organize, prioritize, and manage multiple tasks simultaneously in a fast-paced environment.
Excellent written and verbal communication skills in English, with the ability to interact professionally with employees at all levels.
A proactive, detail-oriented, and discreet approach to handling confidential information.
Experience in facilities coordination, event planning, reception, or sales support is a strong advantage.

Benefits

Play a central and valued role in a supportive team.
Enjoy a varied role with opportunities to get involved in diverse projects.
Contribute directly to the company culture and employee experience.
Health insurance

Triskel Consulting

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