HR & Payroll Administrator

• Maintain accurate and up-to-date employee records in HRIS, personnel files (electronic and hard copy), and payroll databases.
• Support payroll preparation by collecting, verifying, and inputting data, liaising with finance and external providers, and ensuring accuracy of monthly payroll runs.
• Coordinate statutory submissions, including JobsPlus engagement/termination forms, NSO statistics, and other government reporting requirements.
• Draft and prepare employment contracts, amendments, and related HR documentation in compliance with Maltese employment legislation and company policy.
• Manage all leave entitlements, absence requests, and HR system updates.
• Support recruitment processes with interview scheduling, reference checks, and onboarding documentation.
• Assist with offboarding, ensuring return of company assets and proper documentation.
• Provide timely responses to HR-related queries from employees and managers.
• Contribute to the preparation of HR reports, metrics, and audits as required by the Head of HR.
• Promote compliance with GDPR, employment legislation, and HR best practices across all processes.
• Other duties in line with the role to support the HR function.

• Previous experience in an HR administrative or coordination role, ideally within Malta.
• Strong understanding of Maltese employment law and statutory obligations.
• Experience with payroll coordination or support is an asset.
• High attention to detail, with ability to manage confidential information responsibly.
• Strong organizational skills with the ability to manage multiple deadlines.
• Excellent communication skills in English.

• Initial in-depth onboarding training;
• Funding for training and self-development;
• Company taxi for late shifts or for work related events;
• Private Hospital and Clinic Health Insurance;
• 6 weeks per year working from abroad;
• 4 weeks of Parental Leave for new Dads;
• Option of 1 month working on reduced hours after Maternity Leave;
• 1 day of Birthday leave;
• 5 days of child sick leave for parents;
• Referral Compensation;
• Added Leave Day For Voluntary Work.

• The personal data that we are provided with is used by us only for the following purposes: recruitment processes, the performance of our duties arising from the provisions of the law relating to employing workers and establishing cooperation, and, potentially, also to establish, pursue and defending claims made against us.
• The legal basis for the processing of personal data by us is the provisions of the law, the legal duty that is imposed upon us (art. 6 (1) (c) GDPR) in the event of recruitment, to take steps at the request of the data subject before entering into a contract and to perform a contract (art. 6 (1) (b) GDPR). We can also process data based on our legitimate interests pursued by the controller consisting of establishing, pursuing, or defending against claims in proceedings before courts or public authorities(art. 6 (1) (f) GDPR).
• We can make our employees' data available to entities and bodies to which we are obligated to transfer the data under the provisions of the law, as well as entities that render services on our behalf that are necessary to conduct business (e.g. accounting, legal services, services related to benefits concerning medical care, insurance and access to recreational facilities, etc.).
• We will only keep personal data stored for as long as is reasonably necessary to carry out the purposes and legal obligations outlined in this clause.
• In the case of recruitment - we will keep your data for the entire recruitment period and up to 3 months after its completion.
• If you give us your consent - we will keep your data for the future recruitment processes up to 3 years.
• You have the right to: access your data, rectify, erasure, restrict processing, make a complaint to a supervisory authority, and the right to transfer the data. The consent to the processing of personal data may be withdrawn at any time. However, it does not affect the lawfulness of processing based on consent before its withdrawal. In the case of recruitment, withdrawing the consent will make it impossible for us to take your application documents under advisement.
• For the performance of the rights related to personal data, please contact the Data Protection Officer: dpo@energycasino.com.

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