Admin Assistant

• Provide a positive and professional first point of contact for clients and visitors,
• Coordinating office deliveries, office mail, and couriers,
• Providing administrative assistance to ensure smooth office operations and actively contributing to meeting deadlines,
• Maintaining and updating the firm's databases,
• Draft, proofread, and edit documents and correspondence,
• Scanning and filing of documents,
• Assisting in office errands as required by the Office Manager,
• Assist in monitoring the credit control function,
• Collaborate with team members to facilitate efficient workflow,
• Ensure the office is well-organised and presentable,
• Manage office supplies, place orders as needed, and maintain inventory,
• Assist with basic financial tasks, such as processing of invoices and preparation of bank deposits,
• Supporting the Office Manager in the management and coordination of office activities and operations.

• Proven experience as an administrative assistant or in a similar role.
• Familiarity with basic accounting principles is a plus.
• Proficient in MS Office (Word, Excel, Outlook).
• Knowledge of Indigo and Xero software will be considered an asset.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• A positive attitude and an efficient team player.
• Responsible, motivated, and have an eye for detail.

• Competitive remuneration, depending on work experience and qualifications;
• Professional and personal development, including on-the-job training;
• Opportunities for career advancement;
• Study leave and performance bonus;
• Young and dynamic environment.

DFK Malta