Corporate Services Officer - Onboarding Team

Aims International Malta

Malta Island
Permanent
Full-time

14 days ago

Our client, a high-growth Corporate Service Provider, is hiring a Corporate Services Executive to join its Onboarding Team.We are seeking a proactive and detail-oriented Corporate Services Officer to join our client's Onboarding Team. The successful candidate will handle the onboarding process for new client engagements, including company incorporations and client takeovers. This role involves close collaboration with the Compliance Team to ensure all regulatory and due diligence requirements are met, contributing to a smooth and efficient onboarding experience for new clients.Responsibilities:

Handle the onboarding process for new clients, including company incorporations and the takeover of existing structures;
Act as a point of contact for clients during the onboarding stage, ensuring a professional and responsive client experience;
Coordinate with the Compliance Team to collect, review, and verify due diligence documentation in line with Know-Your-Client (KYC) and AML requirements;
Prepare incorporation documents for submission to the Malta Business Registry (MBR);
Ensure all onboarding documentation and records are accurately maintained within internal systems and databases;
Support the preparation of incorporation packs and related documentation;
Monitor onboarding timelines and assist in ensuring efficient turnaround in line with internal service level expectations;
Escalate any risks or issues arising during onboarding to the Onboarding Team Manager;
Maintain and develop knowledge of regulatory requirements, particularly under the Companies Act (Chapter 386 of the Laws of Malta) and applicable AML frameworks;
Collaborate with internal teams and external service providers (e.g., lawyers, accountants, auditors) to ensure a coordinated onboarding process;
Facilitate a smooth handover of fully onboarded clients to the Ongoing Corporate Team.

Requirements:

Minimum of 1 year experience within corporate services, legal, compliance, financial services, or a related field;
A basic understanding of KYC, AML, and regulatory requirements (training will be provided);
Exposure to company incorporations or the Malta Business Registry procedures would be considered an asset;
Strong organisational skills with good attention to detail;
Ability to manage multiple tasks and prioritise effectively in a fast-paced environment;
Good communication and interpersonal skills;
Positive attitude, willingness to learn, and a proactive approach to problem-solving;
Ability to work collaboratively within a team environment.

Benefits:

Performance bonus;
Hybrid working;
Flexible hours;
Longer weekends - on Fridays our client's office closes at 2pm!
Birthday leave;
Health insurance;
Free parking;
Wellness allowance;
Vacation leave pot - shared for exceptional circumstances;
Opportunities to attend industry events;
Regular team building & departmental events;
Corporate Benefits - Discounts and Offers across the island;
Free Mental Health Workshops & One-to-One Sessions;
Study leave;
Sponsorships;
On-the-job training and mentoring from industry professionals.

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