BUSINESS ADMINISTRATOR

Birkirkara, Malta Island
€24,000 per year
Permanent
Full-time

22 days ago

FULL TIME
BIRKIRKARA, MALTA
FULL DAY
13 September 2025
Ref: 422104

Due to our continued expansion in Malta, Advena Limited are seeking to add a Business Administrator to join our team of regulatory specialists.Job Summary: The successful candidate will work alongside our existing team of regulatory specialists, primarily on the review and preparation of various types of documentation for submission with the Maltese Competent Authority and with the EU’s EUDAMED database. As a key member of our team, you will manage your workload with other team members, while also providing administrative support to others as required. This opportunity will allow you to use your skills to help develop our worldwide client base. Essential Job Functions: You may be involved in the following activities as part of your day-to-day responsibilities : - To represent the company professionally and courteously - Client document control; This covers all aspects of client records that involve technical administration, reviewing, and tracking of EU Authorised Representative client records, in particular, the technical content and certifications - Maintenance of Team Desk, a web-based database, that is considered a business-critical piece of software, and it must be kept up to date in every aspect of its operation - Develop a good understanding of Xero (accounting software) and debt-chasing procedures - Develop a good understanding of the medical device registration system and develop a good working relationship with the staff at the Maltese government offices - Understand and assist with Certificate of Free Sale (CFS) applications - Assist with applications for legalized, notarized, and apostilled documents - Liaising with external regulatory authorities to ensure approvals are obtained in line with project schedules - Performing all activities in compliance with relevant Quality Systems standards and specifically with ISO 13485 - Comply with all company policies and procedures. Requirements: - Ideally educated to at least diploma level - Excellent IT skills (Microsoft Office products) - Be able to demonstrate excellent customer service skills - Logical and flexible work attitude, and ability to work on own initiative - Have good interpersonal and communication skills and be a team player - You must have good organizational skills - Attention to detail is extremely important as is the ability to work in a fast-paced exciting and deadline-driven environment. General: If you can demonstrate a good understanding of the key requirements and the skills required to become a Business Administrator for Advena in a technically challenging environment, with excellent customer service & office administration skills, and experienced working with Microsoft Office (Word, Excel & Outlook) we will provide on-the-job training to the successful candidate.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingENGLISHISCED Level: Short-cycle tertiary education - Level (5)Competencies

Input letters, charts/tables... according to specific instructions
Take telephone calls. Pass on calls to the desired interlocutors. Take messages
Enter and lay out documents. Forward and file documents
Prepare and follow-up (update, close...) professional files (customer files, accounts receivable...)
Create administrative dossiers. Check data, updates, returns to sender or reminders

Past ExperienceOccupationExperience(months)ADMINISTRATIVE OFFICER (AO)12BUSINESS PROFESSIONAL NOT ELSEWHERE CLASSIFIED12Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employerYou must complete the account profile creation to be able to apply for a course.

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