Senior Company Secretarial Services Officer

Finco Group

  • Malta Island
  • Permanent
  • Full-time
  • 17 days ago
JOB SUMMARYThe Senior Company Secretarial (Co-Sec) Services Officer is responsible for leading the corporate governance function to deliver excellence within a dynamic Corporate Service Provider (CSP) environment. This role maintains the integrity of the corporate framework by overseeing the lifecycle of a diverse client portfolio. Senior Co-Sec Services Officer ensures strict compliance with the Maltese Companies Act and regulatory standards while upholding the highest ethical benchmarks. By managing board proceedings, statutory filings, and transactional drafting, the role ensures seamless operations and fosters strong relationships with regulatory bodies and clients alike.DUTIES AND RESPONSIBILITIES include:Portfolio Ownership & Governance
  • Take full ownership and provide dedicated maintenance of the Security Trustee portfolio, ensuring all records meet stringent statutory requirements.
  • Coordinate and attend Board meetings, providing professional presence and technical expertise.
  • Responsible for the timely drafting of accurate Board minutes and the preparation of Board and Shareholder resolutions.
  • Lead the drafting and submission of share transfers, share allotments, Memorandum & Articles (M&A) updates, and other corporate changes.
Regulatory Compliance & Liaison
  • Ensure all corporate actions and filings are executed in strict compliance with the Maltese Companies Act.
  • Act as the primary point of contact for the Malta Business Registry (MBR) and the Malta Tax and Customs Administration (MTCA) to facilitate regulatory filings and queries.
  • Initiate the electronic execution of documents, ensuring the correct application of QES/DocuSign protocols where required.
Client Relationship Management & Collaboration
  • Work closely with the Accounting, Tax and Audit departments to provide a holistic and seamless service experience for the client base.
  • Identify opportunities to optimise corporate secretarial workflows and enhance the overall service delivery to the firm's clients.
Professional Standards
  • Ensure all corporate practices strictly adhere to professional ethics, AML/CFT guidelines, and local regulatory mandates.
  • Stay current with evolving corporate laws, MBR updates, and industry-specific governance trends in Malta.
QUALIFICATIONS AND EXPERIENCE
  • A University degree or equivalent professional qualification.
  • Proven experience in a corporate secretarial or company governance role, ideally within a CSP or professional services environment.
SKILLS AND COMPETENCIES
  • Advanced expertise in the Maltese Companies Act and contemporary corporate governance practices.
  • Exceptional organisational and drafting skills, with the ability to produce precise corporate documentation.
  • Strong command of electronic execution platforms (DocuSign/QES) considered an asset.
  • Highly developed communication skills, capable of engaging effectively with Board Directors and regulatory authorities.

JobsinMalta