Office Manager

EXANTE

  • Saint Julian's, Malta Island
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
About EXANTEEXANTE is a wealth tech company that provides centralized trading solutions and B2B financial infrastructure that helps create value through technology.Our proprietary trading platform enables direct market access to 1M financial instruments from a single multi-currency account, including stocks, ETFs, bonds, futures, and options.We are a fast-growing global company with 600+ employees across 70+ locations, representing 60 nationalities, all of us following the same guiding principles:
  • We believe that freedom is an inherited right
  • We are catalysts
  • We defend privacy
  • We cater to our customers to an unprecedented degree
As a Financial company, we know our investment priorities. We invest in our people.Join us in creating a new standard for wealth management:About The RoleReporting line: Office Management Team LeadLocation: St Julians, MaltaWorksite: officeResponsibilities
  • Sorting and distributing post and parcel deliveries.
  • Office document flow management.
  • Allocating payments, submitting invoices and filing.
  • Conducting inventories,
  • Reception duties, including answering telephones in a polite and professional manner.
  • Dealing with email and telephone enquiries in a timely and professional manner.
  • Monthly reports, and invoices, budget optimization.
  • Re-filling the stock for the entire office and ensuring an overall pleasant atmosphere.
  • Front office assistance, customer and supplier relationship management.
  • Liaising with vendors and suppliers regarding deliveries, collections, repairs and other services.
  • Meeting and event coordination.
  • Excellent hospitality skills to assist with enquiries from C-level management.
  • Occasionally assisting Directors (PA).
  • Execution of other tasks which management may impose from time to time.
  • Management of two corporate apartments.
RequirementsA minimum A'Level standard of education * Excellent communication skills, be meticulous in your work, and eager to learn
  • Be able to work in a fast-paced dynamic environment
  • Fluent English language is a must, any additional language may be considered as an advantage.
  • Minimum one year experience in office administration and/ or personal assistant. Work experience in 5-star hotels, cruise ships and golf clubs may be an advantage
Personality / Mindset
  • Integrity & loyalty
  • Team player with advanced communication and collaboration skills
A hands-on, can do attitude - always looking for solutions and thinking out of the box * Overachiever mentalityCapability to work and succeed in the fast pace and ever-changing environmentBenefits
  • Competitive salary & performance-based bonus programs
  • Corporate benefits (choose your preferred options)
  • Truly inspiring culture, pleasant and informal work environment
  • Ongoing education & training programs
  • Opportunity to network and connect in the Corporate Events
  • Global career opportunities
*Benefits/perks listed above may vary depending on the nature of your employment with the company and the country where you work

EXANTE