Office Manager
EXANTE
- Saint Julian's, Malta Island
- Permanent
- Full-time
- We believe that freedom is an inherited right
- We are catalysts
- We defend privacy
- We cater to our customers to an unprecedented degree
- Sorting and distributing post and parcel deliveries.
- Office document flow management.
- Allocating payments, submitting invoices and filing.
- Conducting inventories,
- Reception duties, including answering telephones in a polite and professional manner.
- Dealing with email and telephone enquiries in a timely and professional manner.
- Monthly reports, and invoices, budget optimization.
- Re-filling the stock for the entire office and ensuring an overall pleasant atmosphere.
- Front office assistance, customer and supplier relationship management.
- Liaising with vendors and suppliers regarding deliveries, collections, repairs and other services.
- Meeting and event coordination.
- Excellent hospitality skills to assist with enquiries from C-level management.
- Occasionally assisting Directors (PA).
- Execution of other tasks which management may impose from time to time.
- Management of two corporate apartments.
- Be able to work in a fast-paced dynamic environment
- Fluent English language is a must, any additional language may be considered as an advantage.
- Minimum one year experience in office administration and/ or personal assistant. Work experience in 5-star hotels, cruise ships and golf clubs may be an advantage
- Integrity & loyalty
- Team player with advanced communication and collaboration skills
- Competitive salary & performance-based bonus programs
- Corporate benefits (choose your preferred options)
- Truly inspiring culture, pleasant and informal work environment
- Ongoing education & training programs
- Opportunity to network and connect in the Corporate Events
- Global career opportunities