Secretary (Maltese Speaking)

• Manage diaries, schedule meetings, and coordinate travel arrangements for the team;
• Handle incoming calls, emails, and correspondence, ensuring timely and professional responses;
• Maintain and organise filing systems, both digital and physical, in line with company procedures;
• Liaise with clients, courts, and external parties as required;
• Open and close client files in accordance with internal policies and procedures;
• Prepare documentation for hearings, transactions, and client meetings;
• Monitor case deadlines and ensure all timelines are met;
• Assist with tasks related to the firm’s time management systems;
• Support client onboarding processes, including the collection of KYC and compliance documentation;
• Ensure office supplies and resources are managed efficiently.

• A’ Level standard of education;
• Previous experience in a similar administrative or legal support role will be considered an asset;
• Proficiency in Microsoft Office applications, particularly Word and Excel;
• Fluency in both English and Maltese, written and spoken.

• Strong organisational skills with high attention to detail;
• Ability to manage multiple tasks and prioritise workload effectively;
• Good communication and interpersonal skills;
• Ability to work independently while contributing to a team environment;
• Professional and reliable approach to work.

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