Administration Officer

• Perform general office procedures including handling emails, phone calls, ordering supplies, and maintaining filing systems.
• Provide administrative and clerical support to team members.
• Assist with HR-related tasks, including recruitment administration, issuing employment contracts, and maintaining employee records.
• Support Health and Safety procedures by recording checks and co-ordinating maintenance.
• Maintain accurate records for Company equipment.
• Manage and reconcile the department’s petty cash float.
• Coordinate messenger and cleaning tasks, ensuring duties are completed efficiently.
• Welcome visitors and perform reception duties as required, ensuring a positive and professional first impression.
• Assist in the co-ordination of maintenance schedules and liaise with suppliers or contractors as needed and maintain accurate records.
• Contribute to the department’s culture of organisation, collaboration, and continuous improvement

• An Advanced Level standard of education (or equivalent);
• Strong organisational and time-management skills, with the ability to handle multiple priorities;
• Excellent interpersonal and communication skills, and fluency in written and spoken Maltese and English;
• Proficiency in Microsoft Office applications;
• A proactive attitude with a natural sense of responsibility and attention to detail;
• A professional and friendly approach when interacting with colleagues, visitors, and suppliers;
• An ability to maintain confidentiality and handle sensitive information appropriately.

• Competitive salary that reflects your experience and contributions.
• Premium discounts on insurance products, with excess waivers in the event of a claim and credit arrangements for premium payment
• Exclusive discounts on gym membership, retail outlets, etc.
• Clothing allowance for work attire.

• Shorter working hours during the summer months without needing to take vacation leave or make up the time at another point during the year.
• Additional paid leave given to working parents to care for their unwell children, over and above the option of using their own sick leave for this purpose.
• Additional paid leave to care for ill family members, over and above the unpaid entitlement provided at law.

• Comprehensive insurance coverage, including life, personal accident and health insurance.
• On-site GP clinic available monthly for health consultations.
• Confidential access to mental health support at company’s expense.

• Study support, including financial assistance and additional leave for exams.
• Reimbursement of professional membership fees to support industry involvement.
• Qualification Allowance, awarded upon completion of certain qualifications.
• Ongoing training from experienced in-house trainers, and external providers.
• Online learning resources, including CPD-accredited sessions.
• Seminar and conference access.

• Regular social events that bring the team together.
• Paid volunteering leave to support causes that matter.
• Opportunities to engage in CSR initiatives and make a positive impact.

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