Personal Assistant
- Malta Island
- €30,000-35,000 per year
- Permanent
- Full-time
- Manage the CEO’s office operations, including diary management, correspondence, office supplies, general upkeep, and acting as a key liaison between the CEO and internal/external stakeholders
- Work hand in hand with the Finance department and procurement to maintain streamline processes
- Provide high-level administrative support to the CEO and senior management, including coordinating meetings, conference calls, travel and visa arrangements, and attending meetings to record minutes when required
- Maintain accurate records and documentation such as contracts, insurance policies, mobile service agreements, and ensure timely updates and renewals
- Support procurement and finance processes by handling authorised purchases, maintaining records, and liaising with the Finance team
- Handle confidential documents securely while maintaining well-organised physical and digital filing systems
- Coordinate with directors, shareholders, auditors, and banks to handle documentation, obtain signatures, and manage a range of administrative tasks
- Assist with event coordination, including the organisation of corporate gifts, donations, and preparation of reports, presentations, and other required materials
- Excellent verbal and written communication skills, with strong telephone etiquette
- Advanced proficiency in English, particularly in written business correspondence
- Fluency in Maltese is considered an asset
- High level of integrity, with the ability to handle sensitive information with discretion and confidentiality
- Strong organisational and time-management abilities, with attention to detail
- Flexible and adaptable, capable of handling shifting priorities in a dynamic environment
- Solid secretarial skills and intermediate to advanced proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook
- 2–3 years of experience in a high-level, fast-paced PA, secretarial, or senior administrative role
- Proactive mindset with a meticulous and thorough approach to work
- Reliable, composed under pressure, and focused on practical, solution-oriented thinking
- Competitive salary and comprehensive benefits package
- Collaborative and dynamic work environment
- Growth opportunities with a focus on career development and skill enhancement