DOCUMENTATION OFFICE EXECUTIVE

Birżebbuġa, Malta Island
€18,000-30,000 per year
Permanent
Full-time

15 days ago

FULL TIME
BIRZEBBUGA, MALTA
FULL DAY
12 May 2024

Focal Maritime Services is a well-established shipping agency experiencing steady growth in business. Due to recent expansion, we are seeking to recruit an Executive within our Documentation Department.The Documentation Executive duties will be but not limited to: • General clerical work • Disposition for Customer Care • Operating various EDI systems • Preparation of shipping documents • Collection of freight • Liaison with principals and agents • Equipment control Interested candidates should send their CV and covering letter by email.ProfilesIf multiple Education and Language Profiles are defined, please note that you must fit at least one of them, but not necessarily all.PROFILE 1LanguageReadingSpeakingUnderstandingWritingMALTESEENGLISHITALIANCompetencies

Draw up/check international freight transport docs (customs invoice, single administrative document, letter of credit...)
Inform/advise customers about formalities on international freight transport (legal provisions, taxes, guarantees...)
Organise handling of orders for road freight transport according to customer orders
Control or monitor organisation of transportation. Identify problems and make adjustments
Follow-up transport of goods. Inform customer about proceeding. Suggest solutions in case of problems
Set up database of customers and prospects
Register complaints offering solutions to customer according to type of incident (breakage, delay, breakdown...)
Complete formalities for transport service (transport document), by air(airway bill)/sea(BL)/road(CMR)/rail(CIM)...
Keep files on: maritime consignments
Keep files on: customs declarations
Keep files on: cargo storage
Keep files on: transit export goods
Keep files on: transit import goods
Negotiate transport conditions with airline/shipping/inland shipping/road transport companies
Prepare/follow-up/check invoicing of transit/customs operations (supplier/customs payment/exchange of goods declaration)
Follow-up international transport performance
Compile file for road freight transport and provide documents to customers and drivers
Keep databases (drivers, fleet, customers...) up to date

Past ExperienceOccupationExperience(months)CLERK, SHIPPING AND TRANSPORT12Driving LicencesNo Driving Licenses required for this vacancyApplyPlease be aware that you will be submitting the Application as and that your CV will be part of your application. For additional information, use the message box below.Message to employer

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